5 Online Tools to Save Time
If you spend all day online, work online and are just connected at the hip to your laptop, desktop or phone, here are some tools we use every single day to make our lives easier.
1 ContentCal
ContentCal is a content marketing planning tool that puts everything in one place. So you can make creating, scheduling, and posting to social media an easier ride for the entire team. With ContentCal, there are many different functions that you can avail of, such as:
Collaborate and Connect - Synch multiple channels and multiple teams to save time, improve communication, and increase engagement.
Plan & Publish - Create global and regional content planning visibility so your campaigns are seamless.
Simple & Intuitive - A solution that anyone can grasp in 15 minutes flat.
Designed by marketers for marketers; ContentCal is the perfect solution for businesses of all types, agencies, and anyone else with a content marketing headache.
2 Zapier
Zapier moves in between your web apps automatically, so you can focus on your most important work. Create triggers and automation between apps to save you a bunch of time. Zaps connect your apps to automate repetitive tasks, so you can focus on other work.
To give an example, Zapier can automatically send out a custom tweet right after you’ve published a post. The custom part meaning that you set up once what these automatic tweets will look like and what they will contain. But with over 2000+ destinations other than Twitter, Zapier can handle lots of automatic tasks for different platforms or destinations.
It does so by letting you create “Zaps”, automated workflows that consist of a trigger and one or more actions. When you set up and activate a new Zap, it will run its action(s) every time the trigger event occurs. To get back to that example: let’s say you set a Zap for a custom tweet that goes out for every published post. In this case, publishing a post is the trigger event and the custom tweet is the automated action that follows.
3 Clockify
Clockify is a simple time tracker and timesheet app that lets you and your team track work hours across projects. Unlimited users, free forever. It is a completely free time tracking tool for agencies and freelancers. Clockify enables you as a manager to build bigger and better teams so you can focus on productivity without getting distractions.
Clockify helps you to keep track of employee time-sheets, billable hours, project completion, and schedules.
Keep track of what you are working on and assign your logs to relevant project managers and clients. It is easy to generate weekly, monthly & annual reports.
TIMEKEEPING
- Track hours using a timer
- Track apps and websites
- Log time in a timesheet
- Manage time in calendar
REPORTING
- Breakdowns by project and user
- Filter and customize reports
- Share reports with others
- Export as PDF, CSV, and Excel
TEAM ACTIVITY
- Invite whole team
- Set hourly rates
- See current activity
- Integrate with other apps
4 Trello
Trello is a collaboration tool that organises your projects into boards. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process. Imagine a whiteboard, filled with lists of sticky notes, with each note as a task for you and your team… That’s Trello! Trello helps teams move work forward.
Collaborate, manage projects, and reach new productivity peaks. From high rises to the home office, the way your team works is unique—accomplish it all with Trello.
Pros
Trello is one of those tools that is perfect for all user levels. For those just starting out, it's easy to organize anything in your life, from wedding planning, to family budgeting, to project management to research organization. For power users, you get the advantage of a plethora of tools and shortcuts that make project management a breeze.
Cons
Sometimes the platform is a little slow when jumping back and forth between different boards... but honestly it's nothing prohibitive. It may also be the shear number of boards, lists, and tickets that our team has using the free tier.
Google Alerts
Do you want to monitor the web for mentions of your name? Or perhaps your business? Or maybe even your competitor? Google Alerts can do this.
Google Alerts is a content change detection and notification service, offered by the search engine company Google. The service sends emails to the user when it finds new results- such as web pages, newspaper articles, blogs, or scientific research- that match the user’s search term.
How to set up Google Alerts
- Go to google.com/alerts
- Enter a search term to track. Google Alerts will display a results preview as you type.
- Select “Show options” (below the search box). Choose how often you’d like to receive alerts: once a day; as it happens; once a week.
- Choose a source for your alerts: web; blogs; news; etc. If you’re unsure, leave this as the default “automatic.”
- Choose a language and region.
- Choose how many results you want to see: “all results,” or “only the best results.”
- Choose a delivery email address (this is where Google will send your alerts).
- Select “Create alert.”
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